INTER PROGRAMME TRANSFER
- A student registered in a program may not be transferred to another program in the University until he/she has obtained the permission of the Dean and Registrar’s office.
- Student must obtain an approval by the concerned Heads of the Departments.
- Permission to transfer will be given in writing using the form provided for this purpose. (Annexure C)
- No student will get credit transfer without the permission of the concerned Heads of the Departments and Registrar’s office.
- A student who seeks transfer to another program will have to follow all the requirements and polices (such as fee etc.) of the new program.
- The credits earned in any lower degree program (bachelor’s or master’s) are non-transferable to the higher degree program.
- Whenever a students application to transfer to another program has been approved and all requirements related to such transfer satisfactorily fulfilled, the relevant program authority shall inform the concerned departments and forward the original documents to the student’s personal file.
INTER CAMPUS TRANSFER
- A student registered in a program may not be transferred to another program/Campus in the University until he/she has obtained the permission of the Dean and Registrar’s office and it is approved by the concerned Head of Department from where he/she is leaving.
- Permission to transfer will be given in writing using the form provided for this purpose. (Annexure D)
- A student who seeks transfer to another campus will have to follow all the requirements and polices (such as fee etc.) of the new campus.
- No campus will accept a credit transfer until the credit transfer form has been duly filled.
- The credits earned in any lower degree program (bachelor’s or master’s) are non-transferable to the higher degree program.
Pre- Requisite for Other Disciplines
Candidates interested for admission in MBA/MCS/MIT having bachelor degree other than BBA/BCS/BIT respectively have to do pre-requisite (deficiency) courses as specified in the prospectus. These pre-requisite courses will be in addition to the regular program courses.
Definition of a Credit Hour
An hour of work is the equivalent of 50 minutes of class time (often called a contact hour) or 60 minutes of independent-study work. Contact hours required for specific types of course are as follows:
- For theory Courses: 16 contact hours per credit
- For Laboratory courses: 32 contact hours per credit.
Application for Credit Transfer
- The application for credit transfer will be submitted by the student on a required form supported by the following document.
- The course outline and teaching plan of the course that was completed in a different University/Institution and which is being nominated for credit transfer.
- The course contact hours and the name of the faculty who taught the course along with the relevant grades.
The determination of acceptability of credit for course work completed at another recognized Institution of higher learning is made solely at the discretion of Iqra University. The evaluation of any course work or exam from another Institution for acceptance by the University will be based only on an official transcript from the institution originally offering the course work or exam.
- Credit is not given for grades lower than a C+ or 67%.
- All prospective transfer students must complete Iqra University’s entrance requirements.
- Grades from other institutions are not included in the calculation of Iqra
- Principally the maximum credits for work done before joining the Iqra University will be considered only up to 50% of the Bachelor’s and Master’s program to which the application is being made.
- The course work being sought for credit transfer has been completed at a HEC recognized educational institution.
- Credit Transfer cases will not be entertained after a student has started the program of study.
- Remedial, vocational, technical, highly specialized and personal development courses are not accepted for credit.
- All transfer courses taken at bachelor level from Polytechnic Institutions with degree awarding status and foreign community Institutes that can award degrees will be reviewed individually by the Head of the Department and any transfers must be approved by the Dean.
- Students are advised to check with the Admissions Office and Head of Department to determine the acceptability of credit from other Institutions. Acceptability of transfer credits to a student’s academic curriculum is determined by the Head of the Department where the application is being made.
b. Conditions for Course Transfer
- If the course content is similar to the course content at Iqra to the extent of a minimum 60%, the course credit will be considered for transfer.
- A lower level degree course is non transferable to higher level degree program such as a course done at Bachelors level is non transferable to Master program.
- A course exempted elsewhere is non transferable until and unless it is pursued as a regular course.
- Student left with up to 6 Credit Hours, i.e. 2 Courses to complete his degree program will be allowed transfer of credits from any recognized international universities with following terms and conditions:
- The university should be recognized by the local Government of Education, with atleast 60% course content similar to Iqra University.
- The student will take prior permission from the University for the courses he requires to do for completion of degree program.
c. Course Exemption
- If any student is awarded with exemption in any of his course based on his past academic than that course will be replaced by another course. The course exemption will not reduce the total number of required courses or credit hours.
- The decision of the Registrar in accepting or rejecting a case of course exemption will be final.
- In case of exemption a course exemption form must be properly filled.
Students have to follow the following rules of the registration process
- All students have to fill the registration form and have to submit it on due date to the concerned authority. Late registration forms will not be accepted unless otherwise approved by the Head of the Department with penalty. In programs where online registration facility is available,student must register on-line.
- Students can choose a maximum of 6 courses per regular semester and a graduating student may be permitted by the Head of the Department to take up to 7 courses and within specified period only. This course load will be reduced to half in summer semester.
- Registration forms must be filled in full with care. Incomplete or incorrect forms will not be entertained.(Where Applicable)
- Students should register themselves in the appropriate modules, which may be published by the Department from time to time and pay the prescribed fee.
- Management reserves the right to withdraw any course after its offering or change its timings or instructors. Student can drop his/her registration from the said course only if there is any time clash with any other course he/she is registered in.
- A course can be offered only if the numbers of students who have paid the fee for the course are not less than 25. Dean’s decision will be final in such cases.
- Whenever a students application for registration in courses has been approved and all requirements related to such Registration of Courses have been satisfactorily fulfilled, the relevant program authority shall inform the concerned departments and shall forward the original document to the student’s personal file.
Add & Drop of Courses
Add & Drop of courses will not be entertained after the announced registration dates are over. Some consideration could be given to the students within one week of the beginning of classes, on special grounds (like medical disability) and Registrar’s decision will be final.
- A student registered in a program may not Add & Drop a course in the University unless he/she has obtained the permission from the Head of Department responsible for the program. In case of online registrations Add/Drop will only be entertained during stipulated period of time.
- If there is additional fee involved a student has to pay the fee before attending the respective course.
Withdrawal from Course
- Students can withdraw from a particular course with the consent of the concerned faculty (or the concerned department).
- Students can withdraw from a maximum of 02 courses in one semester. This should be within one week of the announcement of mid-term or 1st hourly results or a maximum of ten weeks from the start of classes. There is no refund of fee.
- Whenever a students application to withdraw from the course(s) has been approved and all requirements related to such withdrawal satisfactorily fulfilled, the relevant program authority shall inform the examinations and forward the original document to the Students personal file. Also “W” grade will be mentioned on the incomplete transcript.
Term or Permanent Withdrawal from University
- A student who finds it necessary to be excused from registration in a program in any semester must formally request a leave of absence from the Faculty (or the concerned Department). The Head of Faculty (or the concerned Department) and the Registrar’s or Director’s office must approve leave application.
- Withdrawals from university are entitled to refund of fee according to the following schedule:
- Within one week of the commencement of classes 80% of tuition fee.
- Within 21 days of the commencement of classes 50% of tuition fees.
- After 21 days of the commencement of classes No refund.
- Whenever a students application to withdraw from the semester or from the university has been approved and all requirements related to such withdrawal satisfactorily fulfilled, the relevant program authority shall inform the concerned departments and forward the original document to the Students personal file.
- When a student returns from a leave of absence, the current program of studies,Fee (if increased) and other policies will be applicable.
- A student will be allowed to rejoin the university within the span of three years.
- A student may concurrently fulfill the requirements of two subject majors provided the student has the permission of the Head of Faculty (or the concerned Department). Upon successful completion of the requirements of both majors, one degree is awarded.
- Students have to do required number of courses for each major as specified by the concerned Faculty (or the concerned Department).
- The two majors earned concurrently under one degree will be noted on the transcript.
- For the second specialization, registration form must be filled with the department to declare the two specializations.
- After the issuance of complete transcript the student cannot register for double specialization.
The Program Regulations for each program shall include a listing of the constituent courses of the program and indicate the division of the program into Parts. Course Specifications shall be published which for each course shall include information on its aims and objectives, its content, its level, the semester in which it is offered, its weightage, and the methods of teaching and learning and assessment. They shall also indicate any prerequisites for studying the courses. Where Program Regulations permit a choice of courses options, a candidates selection of courses will normally be subject to approval by the Program co-coordinator of the concerned department. It is not possible to guarantee that all optional courses will be offered every semester. Course Specifications will also indicate availability.
- In each part of a program candidates are required to register for courses, as specified in the relevant Program Regulations.
- All students shall register online on the announced dates for the courses which they are taking in that semester.
- It is the duty of every candidate who for any reason has missed part or all of a Course assessment or whose performance in a Module Assessment is likely to be or has been impaired by any circumstances to notify the Head of the department of the circumstances in writing, using the appropriate form, at the earliest opportunity.
Status of Students:
The status of a student as such shall end when any one or more of the following occurs:
- on successful completion of his/her program of study
- on withdrawal from the University
- on termination of his/her studies by the Disciplinary committee
- on expulsion from the University
- on lapse of his/her registration for a higher degree
- Attendance in person, at all prescribed and elective lectures and seminars is mandatory. Maximum of 20% absences are allowed in a subject to cater for emergencies, sickness etc. There is no provision of leaves in excess of the allowance mentioned above. 20% or more absences in a subject will result in ‘F’ grade in that subject. Any student, who fails to comply with the rules, forfeits the right to appear at the examination in the course concerned. Such a situation shall earn the student ‘F’(failure) in the course.
- The students who shall join the semester late because of any reason will be marked absent for the previous classes. In case, more than 20% of the sessions have been completed by the faculty the student shall earn ‘F’ Grade.
- In addition to punctuality and meeting the prescribed attendance requirements, each student is required to actively participate in the class and complete their assignments on time.
- A student, in order to become eligible for award of degree, must attain a graduating CGPA of 2.5.
The grade of “I” may be awarded only at the end of a Semester, when all but a minor portion of the course work has been satisfactorily completed. The grade of I is not to be awarded when the student is expected to repeat the course. In such a case, the grade of F must be assigned. Students should submit an application to the concerned authority to receive an incomplete grade before the end of the Semester. After the course work is completed, the Instructor will assign the appropriate grade and submit it to the Office of the Registrar / Examinations for processing. Incomplete grades do not enter into the calculation of the grade-point average for one year from the date of the award. If the incomplete is not removed by the Instructor within one year, the ‘I’ grade will revert to a failing grade ‘F’.
Make-Up Exam Policy:
There is no make-up exam policy of the university. Whereas students who miss their mid term exams because of their hospitalization or the death of any of the following:
Not more than 2 days prior to exams, will have the weight age of marks transferred to the final exam with 10% deduction. If there are cases where the HOD feels a genuine reason of weightage transfer the case may be forwarded to Dean and Registrar for special consideration.
Course in Progress:
The grade of K may be awarded by the Instructor for courses when the course continues for longer than one semester such as Thesis. K grades remain on the student’s permanent record until removed with a final grade but do not enter into the calculation of the grade-point average.
Grade Appeal Policy
A student if dissatisfied with a result will submit an appeal to the examination department on the form duly filled by the student, available at SIC.
- If the issue is regarding the final examination, the student will be asked to submit the form with the fee applicable for rechecking or scrutiny of paper.
- If the issue is regarding the recording of marks by the teacher, the Head of the Department after discussing the matter with the teacher will either approve or disapprove the appeal.
- The request if approved will be forwarded to the Examination Department with the reason of alteration in grades along with the proof.
Scrutiny and Recheck policy for final examination only:
The following procedure for scrutiny of answer scripts is to be followed.
- Any student desirous of getting his/her answer script (s) scrutinized may apply on the prescribed form available with Students Information Center.
- Scrutiny will be restricted to :
- Checking of Total Marks on the answer script & rectification of any discrepancies found as a result of such scrutiny.
- Marking of any question found unmarked & rectification of the total.
- Scrutiny fee as prescribed from time to time has to be paid.
The following procedure for Re-checking of answer script(s) is to be followed.
- Any student desirous of getting his/her answer script (s) Re-checked can apply on the prescribed form available with Students Information Center.
- Re-checking of answer script(s) shall be conducted by two instructors but other than the instructor who had taught and had marked the answer script(s).
- Photocopies of answer script(s) (with no information of the student’s identity, marks etc) shall be provided to each of the two instructors for re-checking along with the answer script(s) of the lowest and highest scorer for comparison.
- Average of marks shall be ascertained from the two re-checked answer script(s).
- After re-checking of answer script(s), the decision of the University shall be final and unchangeable. The grading after re-checking shall supersede the earlier result.
- Rechecking fee as prescribed from time to time has to be paid Students can submit an application against any correction in marks within 4 weeks time after the announcement of results. After 4 weeks no application will be entertained by examination department. Whereas, the teacher is not allowed to make any changes in the final result, once is submitted to examination department.
Submission & Procession of Application:
All applications must be submitted to the SIC on its relevant form and a receipt of such must be collected from the SIC coordinator. No claim would be accepted without the student receipt.
- Students are required to undertake an internship of 8 to 12 weeks in an organization assigned by the University.
- Internship is a mandatory requirement for award of Master degree and Bachelor (honors) degree. The students of Bachelors program shall complete 24 courses and Master students shall complete 10 courses in order to be eligible for internship.
- The student should have CGPA of at least 2.5 in order to be eligible for internship.
- The student must submit an application to the placement department.
- The student shall have to pass the in-house interview for internship.
- At the end of the internship period, the student shall submit an internship report and is also subject to an interview. The supervisor of the relevant organization shall submit a performance report to the placement department of the university.
- The student should have a CGPA of 2.50 or above
- Internees are required to work for a minimum of 30 hours per week.
- The Internee Shall be appointed for a specific purpose. However, he/she may be called for any other work during the semester for which he/she will keep himself/herself available.
- The internee will not perform any activities which may be detrimental to the reputation of the University.
- Hiring of internees will be for a period of 6 months which will be extendable for another 6 month subject to the approval of the competent authority.
- Internees will be paid as under:
- For Bachelor / Master students Rs. 3,000 per month ( Fixed )
- For MS students Rs.4000 per month ( Fixed )
(This amount may be reviewed from time to time by Finance and Planning Committee of the University)
- Internees will not be entitled to fringe benefits offered to other employees of the University
- The Head of the respective Department will evaluate tasks to be performed by these internees and fill out “Internee Request Form” and will submit the same to Human Resource Department (HRD).
- Approval will be granted by the Vice Chancellor for all Internees to be hired for all departments. In case of campuses other than the Main Campus the approval will be granted by the Project Director of the Campus.
- After the approval is granted, the HRD will issue standardized appointment letters to the applicants. Signed copy of letter will be returned to the HR by the Registrar’s Office/candidate who will forward it to the Finance Department for record keeping purposes.
Probation /Dismissal of Students
- A student can be placed on academic warning status if his/her semester GPA will fall below 2.0 in a semester. The GPA will be calculated with the F-grades included.
- If the GPA remains below 2.00 (calculated with F-Grades secured) in the second semester attended, the student will be placed on probation.
- If the semester GPA of the student remains below 2.00 for 3 consecutively attended semesters, his/her admission will be cancelled from the university.
- A student on probation will be allowed to take only 50% of the normal semester course load.
- The said student once dismissed cannot be granted admission in same or any other program of the University. Any student found taking admission, after dismissal, in any program, on any campus of Iqra University, will have the admission cancelled, without any warning and with no refund of fee.
- A student who fails in all subjects or secures”0” GPA in the first semester will be terminated without any warning or further probation.
- Students who have up to 6 courses remaining for completing a program will be given one extra chance.
University Academic Honors and Scholarships
Honors are bestowed as recognition of outstanding academic achievement and as a means to further encourage sound scholarship. They are awarded to every undergraduate student attaining the required proficiency. Students also receive plaques and certificates. The Iqra University supports academic achievement and is pleased to recognize and reward undergraduate students whose performance merits special attention.
a. Dean’s List:
Three categories are awarded every semester based on units completed for credit and letter grade.
- Dean’s List with Distinction is based on 15 credits – minimum five courses and a 4.00 grade-point average.
- Dean’s List is based on 15 credits and a grade-point average of 3.75-3.99.
- Honorable Mention is based on 15 credits and a grade-point average of 3.50 – 3.74.
- A student can be placed on the Deans list provided he/she secures a semester GPA of 3.75 or above with a minimum of fifteen credits load. A student on the Dean’s List is entitled to a scholarship, if his CGPA is above 3.5.Students awarded these academic honors receive a certificate at the University gathering. This recognition becomes part of their official record.
b. Performance Based Scholarships:
- Students achieving 4 GPA will be offered a scholarship of 60% of the fee for that semester.
- Students acquiring 3.75 GPA to 3.99 GPA will be offered a scholarship of 40% of the fee for that semester provided they have a CGPA of 3.5.
- Students achieving GPA 3.5 to 3.74 will be offered a scholarship of 20% of the fee for that semester provided they have a CGPA of 3.5.
- The above scholarships will be admissible to students against whom there is no disciplinary proceeding pending and they have taken at least the following credit hours:-
- For a Bachelor program at least 15 credit hours
- For a Masters program 12 credit hours
- For MS program in Media Sciences and Engineering, where the
university does not offer more than 9 credit hours in a regular semester.
- The total number of scholarships will not exceed 10% of the total number of students enrolled in that semester in that particular program.
- These discounts are offered on semester basis only and a list is prepared after the announcement of every semester result.
- If the total number of applicants exceeds 10% then a merit list will be prepared.
- A separate list of scholarship recipients will be prepared for each program.